A Personal Assistant is needed by a company in the healthcare/medical industry in Lekki

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JOB SUMMARY: 

The personal assistant offers personalized support to the Managing Director,  The PA will be responsible for organizing events/engagements, running errands, managing appointments or calendars, answering/returning calls, and Any other duty as assigned by MD.

JOB DESCRIPTION:

• Manage and maintain the MD’s diary and email account.
• Filter emails, highlight urgent correspondence and print attachments.
• Organize inbound emails into the appropriate folders and any relevant information to be copied into the correct file on the hard drive.
• Respond to emails as much as possible, dealing with appointments, requiring Bio or photos etc.
• Ensure busy diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers etc. and troubleshooting problems.
• Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests.
• Schedule on behalf of the MD meetings between him and his direct reports and the committees and groups to which he is a member.
• Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the MD match his requirements.
• Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate.
• Ensure the MD is fully briefed on, or prepared for, any engagements he is involved in.  Keep and maintain an accurate record of papers and electronic correspondence on behalf of the MD.
• Prepare correspondence on behalf of the MD, including the drafting of general replies.
• Minute general meetings as required and complete research on behalf of the MD.
• Keep and retrieve files.
•  Ensure guests meeting with the MD are well taken care of.
•  Provide a service that is in line with the MD’s work habits and preferences.
• Any other duty as assigned by MD.

SKILLS AND REQUIREMENTS:

• Must be efficient
• Can work with discretion
• Must be flexible
• Must be self-motivated and organized
• Must be proactive
• Must have computer skills

EDUCATION:  ND or B.Sc in Secretary studies/Business administration or any relevant studies

SALARY: N45,000 

IF YOU ARE QUALIFIED,  please send your CV to  info@deecla.com.ng