SpidNews, Jobs Africa: May 2023

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DEPARTMENT : TENDERING

JOB TITLE: TENDERING SPECIALIST

LEVEL: Senior Management

JOB TYPE: Full Time

PREFERED YEARS OF EXPERIENCE: At least 3 years of experience in tender filing, preferably in the government or oil and gas industry.

SALARY: N300,000-N600,000 gross monthly salary

JOB OVERVIEW:

Coordinates activities that affect tendering and bidding processes,

operational decisions and business requirements in the company.

GENERAL OBJECTIVE:

To package a competitive technical and commercial tender, monitor and ensure that tender submission due dates are strictly adhered to, including the checking, binding, packing, and preparation of outgoing submissions, ensure that tender submissions are standardized in terms of format, font, logo, etc., and in line with customer’s and/or company’s tender requirements.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

Prepare tenders and standardized tender templates and documentation.
Develop the bid and tender strategy
Prepare initial tender documentation and coordinates obtaining the required approvals.
Maintain a list of qualified vendors, especially as related to planned tenders
Compile various input to create a more complete tender proposal
Monitor deadlines.
Evaluate and contract negotiation.
Liaises with the Other Departments on an ongoing basis with respect to Tenderrequirements and Tender status.
Correspond with vendors in conjunction with the tender process as required, i.e., non-disclosure agreements, confirmation of interest, etc.
Assist in preparation and/or review of Tender Documentation Packages comprising of Instructions to Bidders, Contract Form, General Terms Conditions, Bid Forms, etc.
Assemble and maintain internal Procurement documentation relating to the tendering process, including recording management approval relating to tendering and contracting actions.
Maintain tender files and arranges their archiving upon Tender completion.
Prepare Tenders status reports and expected timelines on a regular basis and when requested.
Prepare correspondences to internal departments, bidders and contractors.
Follow through successful acquisitions to completion.
Conduct tender searches and prepare quotations, offers, and bids for online bidding and e-tendering.
Handle tender and bid follow-ups, filing, and documentation, as well as order and supply follow ups and payment follow-ups.
Drive sales and business opportunities through bids and tenders via NipeX Portal.
Prepare all tender documents in the specific formats related to the bid and submit the documents within stipulated time limits on the above-mentioned portals.
Have good knowledge of government tender online and offline filing, and submission of bids.
Coordinate with respective officials and document the progress of the tender.

PERSON SPECIFICATION:

HND/ B.Sc. in any discipline from a reputable academic institution.
Experience in Tender processes - RFI's, RFQ's and RFP's
Procurement Contracting skills
Proficiency in Microsoft Office Applications (Word, Excel, PowerPoint)
Strong knowledge of local business practices and legal processes
Demonstrated ability to perform independently with minimal supervision
Fluency in spoken and written English
At least 3 years of experience in tender filing, preferably in the government or oil and gas industry.
Good knowledge of online and offline tender filing and submission procedures.
Ability to coordinate with various departments and officials to prepare tender
documents and follow up on bids.
Ability to effectively communicate with all levels of employees in the organization.
Good organizational skills to manage the tender filing and documentation process efficiently.
Adequate knowledge of organizational effectiveness and operations management.